Intro to Quote Compare

When you already have quotes and need a quick way to compare bids, Purchaser's tools make evaluation simple. Easily compare quotes, bids, or proposals by price, delivery, and other key criteria to select the vendor that best meets your needs.

Our quote analysis tools are specifically designed to understand long, complex quotes and proposals that are otherwise difficult to compare side-by-side. This unique capability sets us apart, offering you an unparalleled advantage in efficient bid analysis. To learn more about how we extract and analyze your quotes, visit our How Quote Compare Works.

Start a New Compare

Start a new quote compare for each RFQ or project you’re working on.

1. Navigate to Quote Compare in your Purchaser platform.
2. Select Create Comparison.
3. Drag & Drop files or Browse your files to select one or more documents to compare. Our model is tuned to be particularly effective on: Service contracts, Construction proposals, and Raw material quotes, but we'll do our best to parse any type of document. Currently, the following file types are accepted:
   • Word Documents (doc, docx)
   • PDFs
   • Photos (jpg, png, avif, webp, gif, tiff)
   • Spreadsheets (xlsx, xls, csv)
   • Presentations (ppt, pptx)
   • If you have documents in a different format, contact us.
4. Wait until we’ve processed your documents. This process can take up to 5 minutes depending on the file.
   • If your documents take longer than 5 minutes then just sit tight. There may be a backlog, but we'll get to them.
   • If you do run into any issues with the analysis or it has been over an hour, contact us for help.
5. Review your quote comparison. Once we've finished reading through your documents and matching up all of the details, you'll see your comparison.

Reviewing Your Quote Comparison

Our quote comparison tool analyzes your uploaded documents and consolidates them into a summary of the key differences between vendors and a side-by-side comparison of every line item highlighting the best options and potential savings so all your details are in one place.

To learn more about understanding your quote comparison, visit our Understanding Your Comparison guide.

Export & Share Quote Compare

You can export both your insights and your line items table into a PDF Document or an Excel Spreadsheet by selecting the Export option in the top right of your quote compare.

By selecting the "..." or menu option you can also do the following...

• Share Comparison Report: Share your quote comparison with your team by inviting them directly, or create a public link for people outside of Purchaser.
  • Note that public link users will be required to agree to Purchaser's Terms and Privacy Policy.
• Rename Quote Comparison: We automatically create a default name for your quote comparison. You have the option to rename it to something more specific to your organization or project.
• Delete Quote Comparison: You can delete this quote comparison at any time. This action will permanently remove the comparison and all its associated documents.

Comparing Quotes from Your RFQs

Our quote compare tools are available in any RFQs you create on our platform. When a vendor responds to an RFQ you send out through our platform with a quote, we automatically analyze that quote and create a quote comparison for you so that you can easily review and select the bid that matches your needs.

To view your quote comparison on your RFQ:

1. Navigate to your RFQs.
2. Select an RFQ that a vendor has responded with a quote.
3. Select the Quotes tab.
4. Select the Comparison tool.
5. As quotes come in, we’ll update this comparison area with the information about your bids.

If you’ve received a quote from a vendor for an RFQ, but it has not appeared automatically then you can forward your email with the quote to the specific Purchaser email we have designated for that RFQ. To learn more about forwarding emails, visit our Missing Vendor Replies guide.

Still got questions? Contact Us or Book a Demo to learn more about how Purchaser can fit into your workflow.